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Use cases EIR to BEP with AI

Use case - EIR to BEP with AI

Answer the client's EIR without writing the BEP from scratch

The EIR (exchange information requirements) is what the client asks for. The BEP (BIM execution plan) is your answer. In Plannerly you bring the EIR in, start the BEP from an ISO 19650 template, and AI drafts each answer from the requirement it responds to. You check it, assign it, agree it and sign it.

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Plannerly Docs for Horizon House: the Library open on the ISO 19650 example templates, including the EIR and BEP, beside a new document ready to start with AI or from a dropped Word or PDF file

The problem

Every BEP starts as a copy of the last one

Sound familiar?

The EIR arrives on Monday. The tender is due on Friday.

So last job's BEP gets copied, the project name gets swapped and half the answers belong to a different client. The assessor notices, and so does the team that has to deliver it. The four steps below put your week into checking answers, not typing them.

How it works

Stop copying last job's BEP: bring the EIR in, start from the template, draft each answer with AI, agree and sign

  1. Bring the EIR in

    Import the client's EIR from Word, or use Import with AI for a PDF, Word or Excel file. It becomes editable sections in Docs, next to your BEP, and the requirements it finds can become checkable requirements.

    The client's requirements next to your answers

  2. Start from the template

    Open the ISO 19650 BEP template from the library, or let Start with AI draft an outline or a complete first version from the BEP's title and description. SmartFields fill in the project name, client and other facts.

    No blank page

  3. Draft each answer

    Paste the requirement into a section's description and Write my section drafts the answer. It doesn't invent project facts: it marks what you need to confirm. Then Expand, Correct, Simplify or Summarize it.

    A first draft of every answer

  4. Agree and sign

    Assign each section to the team that answers it and settle questions in comments on the section itself. Then export the BEP to PDF or Word, with e-signatures if you need them.

    A BEP every team agreed to

The client's EIR, in Docs

Each requirement becomes an editable section you can answer, discuss and track.

    Plannerly Docs: the Exchange Information Requirements, with the organisational and project information sections published
    Plannerly project dashboard for Horizon House: the project details, CDE Connect, and live charts of document and scope task statuses

    Free live webinar · Episode 3

    Surviving ISO 19650 Information Requirements with AI

    Build it. Connect it. Just ask Javis. Most owners aren't sure what to ask for, and requirements copied from the last job create work nobody needs. Three ways into your project's information requirements - build on the Plannerly API, connect your own AI with Plannerly MCP, or just ask Javis - on one structure your supply chain can check against.

    Oct22Thu

    Free webinar on Zoom · 45 minutes · How to survive as a BIM Manager

    Thursday 22 October 2026

    10:00New York 15:00London 18:00Dubai

    You'll leave with

    • Requirements your supply chain can check against
    • The ten building blocks every requirement hangs on
    • Questions to ask Javis, Claude and ChatGPT about your project
    • The example project and the MCP setup guide

    Fill this in to carry on.

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    Free. One sign-up covers every episode this season, and the replay comes to you if you can't make it. We pass your name and email to Zoom to register you, and Zoom sends your link.

    You're in.

    Your Zoom link is on its way to your inbox. See you on Thursday 22 October 2026.

    Free download

    Don't start the tender from last job's BEP: get a starter project and three ISO 19650 PDFs, free

    Free download

    EIR to BEP Survival Kit: a starter project and 3 PDFs

    Everything to answer an EIR the way this page does: a starter project with the ISO 19650 BEP template ready in Docs, and three free PDFs on the EIR, the tender response and the pre-appointment BEP.

    • 1 starter project
    • 3 PDFs
    • Free

    EIR to BEP starter project

    The ISO 19650 BEP template in Docs, ready for the client's EIR and your first AI-drafted answers.

    Open in Plannerly Free account, no card needed.
    PDF ISO 19650 EIR explained.pdfWhat an exchange information requirement says, from our free training PDF ISO 19650 Tender Response.pdfEverything that goes in the tender response, the BEP included PDF ISO 19650 Pre-Appointment BEP.pdfThe BEP you send with the tender, part by part

    Case studies

    Teams that stopped writing BEPs from scratch

    Three teams that moved their BEPs and appointment documents into Plannerly: BEP planning cut from 100+ hours to under 30, BIM setup from 90 days to 20, and BIM admin cut by more than 70% with reusable templates.

    • Portugal

      $4.5M / €4M

      Saved · 310,000 sqm project

      How one team saved over $4.5 million

      LIMSEN Consultants · BIM management

      Coordinated 50 companies and 45 BIM models on one of Portugal's largest mixed-use developments. BEP planning time dropped from 100+ hours to under 30.

      Using Plannerly was a cornerstone for us. There is no going back.
      Filipe Lima, Managing Partner · LIMSEN
      • 50 companies
      • ISO 19650
      • BEP
    • Hong Kong

      80% time saving

      BIM & ESG verification

      No more 90-day BIM setup delays

      MTECH Engineering · Digital construction

      Delivered 16+ major projects at Hong Kong International Airport. Setup time dropped from 90 days to 20 days, with ESG goals embedded from day one.

      With Plannerly, we don't just create a plan, we live it. It's how we put the BIM Execution Plan into daily practice.
      Stephen Au, Director · MTECH
      • ESG
      • Airport
      • 16+ projects
    • Hungary

      70% less admin

      BIM management time saved

      70% less admin, zero spreadsheet chaos

      SODArchitects · Architecture

      Cut over 70% of BIM administration time with reusable templates and a workflow that replaces Dropbox, SharePoint, and scattered spreadsheets.

      Plannerly saved us a lot of time and hassle. We'd highly recommend it to anyone managing BIM projects.
      Ivo Galantai, CEO · SODArchitects
      • SME
      • BEP
      • Templates

    See all case studiesOwners, design teams, contractors, consultants and educators - filter them by your kind of organisation.

    Setup guides

    Set up your EIR response in Plannerly, step by step

    Short Help Center guides that walk you through each step in Plannerly. Open one beside the app and follow along.

    Bring the EIR in

    Start from the template

    Draft each answer

    Agree and sign

    Learn it properly

    Level 3 - ISO 19650 Expert

    Pre-Contract/Appointment BEP

    Open the lesson

    Free lessons

    Learn to answer an EIR properly, one short lesson at a time

    Level 3 lesson - read the EIR

    (EIR) Exchange Information Requirements

    What an exchange information requirement must say, and how to read one before you answer it.

     Level 3 lesson - the tender

    Tender Response Tasks

    Everything ISO 19650 expects in a tender response, the BEP included.

     Level 1 lesson - writing with AI

    Using AI to Create Documents

    Start with AI and Write my section, step by step, then edit the draft into your own words.

     Level 3 - free certificate

    ISO 19650 Expert

    The EIR, the tender response and the BEP in the whole ISO 19650 process, with a free certificate. 16,600+ people have taken our free training, rated 4.9 out of 5 from thousands of ratings.

    4.92 (1,927 ratings) 2h 30m

    Read more

    More on BEPs, EIRs and AI

    AI in construction management

    Where AI really helps an information manager today, and where it doesn't.

    Guide

    AI writing tools for BIM documents

    Start with AI, Write my section, and Correct, Expand, Simplify and Summarize.

    AI

    BIM execution plan template

    The ISO 19650 BEP template, ready to fill in and agree with your teams.

    Template

    The BIM execution plan guide

    What goes in a BEP, and how to make sure the teams actually use it.

    Guide

    EIR, PIR and BEP templates

    Professional EIR, PIR and BEP documents, started from templates.

    Templates

    What is ISO 19650?

    The standard behind the EIR and the BEP, with free templates for each.

    Guide

    Questions

    Questions about answering an EIR with a BEP

    What is the difference between an EIR and a BEP?
    The EIR (exchange information requirements) is the client's list of the information it needs from the delivery team: what, when, and to what standard. The BEP (BIM execution plan) is the delivery team's answer: how it will produce, check and share that information. Under ISO 19650 the appointing party writes the EIR and the lead appointed party answers it with the BEP. The free EIR lesson and the BEP guide cover each one in detail.
    Can AI write a BIM execution plan?
    It can write the first draft, which is the slow part. In Plannerly, Start with AI drafts an outline or a complete first version from the BEP's title and description, and Write my section drafts one section from its heading and the requirement you put in its description. It's told not to invent project facts, so where one is missing it leaves a note for you to confirm. You still check every answer, because your team has to deliver what the BEP promises. See how the AI writing tools work and where AI helps most.
    What should a BEP response to an EIR include?
    Under ISO 19650-2, the pre-appointment BEP you send with the tender covers who will do the information management, your strategy for meeting the EIR, the federation strategy, a high-level responsibility matrix, any changes you propose to the project's information standard and production methods, and the software, hardware and IT you'll use. Once you're appointed it becomes the confirmed BEP. The free pre-appointment BEP lesson walks through each part, and the standard itself is on the ISO website.
    Who writes the EIR, and who writes the BEP?
    The appointing party, the client, writes the EIR and issues it with the invitation to tender. Each bidding team's lead, usually the main contractor or lead designer, answers it with a pre-appointment BEP. Once appointed, the lead appointed party confirms the BEP and writes EIRs of its own for the appointed parties it brings in. ISO 19650 roles, explained.
    Can Plannerly read my EIR for me?
    It can bring it in. Import a Word EIR into Docs, or use Import with AI for a PDF, Word or Excel file: it turns the content into editable sections, and the requirements it finds into structured information requirements, each linked back to where it was found. You review what it found before anything is created. Then you write your answers section by section, with Write my section doing the first draft. How to create a BEP in Plannerly.
    Is there a free EIR or BEP template?
    Yes. The BEP template opens in Plannerly with the ISO 19650 sections already in place, and the EIR to BEP Survival Kit on this page adds three free PDFs: the EIR explained, the tender response and the pre-appointment BEP. For EIR, OIR, AIR and PIR templates, see What is ISO 19650? and EIR, PIR and BEP templates.
    Is my EIR used to train the AI?
    No. Your files and documents stay under your team's control in Plannerly, and the AI providers Plannerly uses don't train their models on them or keep a memory of them. The AI drafts; your team decides what goes in the BEP. Read more about where AI helps, and where it doesn't.
    How do I get the BEP agreed and signed?
    Assign each section to the team or person who answers it, and settle questions in comments on the section itself. When it's ready, export the BEP to PDF or Word and add approvers: requesting a signature keeps a copy in the Contracts tab with its signatures. Free includes two e-signatures, and Pro makes them unlimited. How export and approvals work.
    Can I reuse my company's BEP on every project?
    Yes. Save your BEP as a template with SmartFields for the project name, client and other facts, then import it into each new project from the template library: the SmartFields fill in for that project. See how SmartFields work and importing documents from templates.
    Do I need a paid plan to use AI in Docs?
    No. On Free you can write your BEP in Docs on up to five projects, try the AI writing tools within the Free plan's limits, and invite people to view it. Pro adds more AI, unlimited editors and viewers, SmartFields, Word export, unlimited e-signatures and your own branding on exports. Try every Pro feature free for 14 days, with no card and nothing to cancel. See pricing.

    Pricing

    Start free, then pay per project when you're ready

    Free $0forever
    • Five projects included
    • The account owner edits; everyone they invite can view
    • 100 MB of project files
    • Explore Docs, Scope and Verify
    • Write your BEP in Docs and invite people to view it
    Start free
    5 projects included free Pro
    Choose your modules
    $249/ month
    • Five projects included
    • Unlimited editors and viewers
    • 50 GB of project files
    • Your branding on everything you export
    • Each project beyond five: $49 a month
    • More AI for drafting and editing every answer
    • SmartFields, Word export and unlimited e-signatures
    • Try every Pro feature free for 14 days, model checking included, no card
    Start free

    Prices in US dollars. You'll see the price for your country in the app.

    Your next job

    Next: plan who delivers what, and when, in the MIDP

    The BEP says how your team will deliver the information. The MIDP says what each task team delivers, and when. Episode 1 builds one live, with a contract each team signs for its own part.

    1. Turn the EIR into a BEP (done)
    2. Run the MIDP (next)
    3. Agree the RACI
    Run the MIDP next